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Working from home as a mom is no joke. Between juggling work, house tasks, and keeping little ones entertained, it can feel like there’s never enough time in the day. But the right productivity apps can help streamline your workflow, keep you organized, and make life a little easier.

Here are 12 productivity apps that every work-from-home mom should consider adding to her toolkit.

1. Apple Notes – The Ultimate Digital Notebook

If you need a simple, reliable, and highly functional note-taking app, Apple Notes is a must-have. It syncs seamlessly between iPhone, iPad, and Mac, making it easy to access your notes anytime. I use it to store everything—from scanned family documents to passwords, routines, and important to-dos. The ability to lock sensitive notes with Face ID or a password adds an extra layer of security, making it a safe space for confidential information.

Another great feature is the quick capture ability—you can jot down thoughts instantly and organize them later. Whether you’re keeping track of work ideas, grocery lists, or personal reflections, Apple Notes is a game-changer.

• Syncs across Apple devices
• Works offline
• Supports checklists, handwriting, and scanned documents
• Secure with Face ID and password-protected notes

Bonus: If you use Google products for work, Google Keep is a great alternative. It integrates directly into Gmail, allowing you to take notes right next to your emails, making it super convenient for work-related tasks. The color-coded notes also help with organization at a glance.

2. Apple Calendar & Google Calendar – A Dual Approach to Scheduling

Managing your time effectively starts with a good calendar system. I use Apple Calendar for time blocking, setting dedicated work hours so I stay focused. It syncs seamlessly across Apple devices, ensuring I never miss an appointment or task.

For work-specific scheduling, I use Google Calendar, where I break down tasks in more detail. I love that I can create different calendars for different areas of life—work, family, personal projects—so everything stays organized. The ability to add meeting links and reminders is also a lifesaver for work-related scheduling.

• Apple Calendar for personal and routine time-blocking
• Google Calendar for work tasks, meetings, and detailed scheduling
• Syncs across multiple devices
• Customizable notifications to keep you on track

If you need a shared family calendar, Cozi is a great option, allowing everyone in the house to stay on the same page. This is especially useful for keeping track of kids’ activities, school events, and meal plans.

3. Apple Reminders – Your Daily To-Do List, Simplified

For daily task management, Apple Reminders is my go-to. I love how I can place a widget on my home screen, so I see my to-dos every time I check my phone. Having my tasks visually accessible at all times keeps me from forgetting important chores or work assignments.

For example, during my Midday Routine, my calendar reminds me it’s time for it, and my Reminders widget shows a detailed checklist: Zone cleaning, prepping lunch, and other household tasks. It keeps everything structured and easy to follow.

• Widgets keep your tasks visible
• Syncs across Apple devices
• Works with Siri for hands-free task input
• Location-based reminders (e.g., “Remind me to buy milk when I leave the house”)

If you’re looking for a cross-platform option, Todoist is another great task manager that works on both Apple and Android. Its natural language input feature makes it incredibly intuitive to use.

4. ClickUp – The Best Project Management App for Work

If you need a powerful yet intuitive project management tool, ClickUp is the best option. I use it for everything work-related, from blogging to managing multiple tasks. Unlike some other project management tools, ClickUp allows you to switch between different views (board, list, table, timeline) depending on what works best for you.

• Multiple views (board, list, table, timeline)
• Embed external links and docs
• Customizable dashboards
• Set priorities and due dates for tasks

For personal goal tracking, I prefer Trello, which is simpler and more visual. But for work, ClickUp wins every time. It’s an all-in-one workspace where you can track everything in one place without feeling overwhelmed.

5. Trello – Best for Personal Goals & Planning

While I use ClickUp for work, Trello is perfect for personal projects. It works like a digital bulletin board where you can create lists, move tasks around, and visually track progress. I personally love using Trello for goal setting, personal development projects, planning vacations, and especially meal planning. It’s an easy way to keep track of weekly meals, grocery lists, and recipe ideas all in one place. Plus, I have a meal planning Trello template for sale, which makes it even easier to get started! (shop it here).

Every New Year, I create a Trello board for the year, adding columns for each month where I write down my monthly goals in the corresponding cards. This helps me stay accountable and track progress throughout the year.

• Drag-and-drop task management
• Great for personal goal tracking
• Easy to use
• Customizable backgrounds for visual organization

6. A Timer App – The Secret to Staying Focused

A timer is essential for productivity. I tend to get distracted if I don’t set limits, but when I use a timer, I get so much more done.

While a basic timer works, I’ve heard great things about Forest, which helps you stay focused by growing a virtual tree as you work (and you can even plant real trees!). It’s an engaging way to stay disciplined and reduce distractions.

• Helps structure work sessions
• Increases focus and efficiency
• Works for work AND house tasks
• Encourages mindfulness and reduced screen time

If you prefer something even simpler, just use the built-in Clock app on your phone. The Pomodoro method (25-minute focused work sessions followed by short breaks) is a great way to enhance productivity.

7. Amazon Alexa – Your Voice-Activated Assistant

Alexa is a game-changer for busy moms. I have two Alexa devices—an Echo Dot in the bedroom and an Echo Show in the kitchen—and I use them all the time.

Here’s how Alexa helps me daily:

• Set voice reminders (“Alexa, remind me to switch the laundry in 30 minutes.”)
• Add groceries to the shopping list without stopping what I’m doing
• Use Alexa as a baby monitor with the Echo Show’s camera
• Play lullabies automatically when my baby cries for 30 seconds
• Tell stories and read books to my son, providing entertainment and learning moments throughout the day.

If you’re a multitasking mom, Alexa is like having an extra set of hands. It also works great for setting timers while cooking or managing your family’s routines.

8. Google Drive – Cloud Storage for Everything

For file storage and document organization, Google Drive is a lifesaver. It acts as a digital filing cabinet, keeping all your work documents, family records, scanned paperwork, and even personal projects in one accessible place. No more searching through random folders or losing important files on different devices.

• Syncs across all devices (phone, tablet, computer)
• Provides 15GB of free storage with upgrade options
• Allows easy sharing and collaboration for work projects or family planning
• Supports Google Docs, Sheets, and Slides for seamless editing and organization

If you’re an Apple user, iCloud Drive is a great alternative, offering similar features with a more seamless integration into the Apple ecosystem.

9. IFTTT – Automate Repetitive Tasks

IFTTT (If This Then That) is a game-changer for moms who love efficiency and automation. It connects different apps and devices, allowing you to create custom automations that reduce manual tasks and save time.

Some ways IFTTT can simplify your day:

• Automatically save email attachments to Google Drive
• Sync new calendar events to a to-do list
• Turn on smart home devices (lights, thermostat) based on time or location
• Post Instagram photos to Pinterest automatically
• Get a notification when the weather changes so you plan accordingly

It’s an excellent tool for busy moms who want to eliminate repetitive tasks and streamline their digital life.

10. Canva – Quick & Easy Design for Moms Who Work Online

Whether you’re a business owner, content creator, or just an organized mom, Canva is an incredible tool for designing anything you need.

• Drag-and-drop interface (no design skills needed!)
• Pre-made templates for social media, presentations, planners, and invitations
• Easy customization of fonts, colors, and graphics
• Syncs between desktop and mobile so you can design on the go

Even if you don’t work in a creative field, Canva is great for making chore charts, planners, meal planning templates, and family schedules to keep things running smoothly.

11. Minimalist – A Distraction-Free To-Do List

If you’re tired of cluttered to-do list apps, Minimalist is the perfect solution. This app keeps things simple and clean, allowing you to focus on what matters without unnecessary distractions.

• Beautiful, simple interface that encourages clarity
• Helps keep your mind clear with a minimal design
• Encourages focus by reducing unnecessary notifications and clutter
• Swipe-to-complete tasks for a smooth experience

For moms who feel overwhelmed by endless digital clutter, Minimalist offers a peaceful way to stay productive.

12. Kindle – Reading for Productivity & Growth

Reading is one of the best ways to expand your knowledge, whether it’s for work, parenting, or self-improvement. The Kindle app gives you access to thousands of books in one place, making it easy to read whenever you have a few spare minutes.

• Syncs across all devices, so you can start reading on your phone and continue on your tablet or Kindle
• Supports audiobooks via Kindle Unlimited and Audible integration
• Customizable reading settings (change font size, background color, night mode)
• Great for personal growth—perfect for reading about productivity, business, parenting, or self-improvement

Even if you don’t have time for long reading sessions, a few pages a day can make a huge difference in learning and motivation.

Final Thoughts

As a work-from-home mom, productivity is all about finding the productivity apps tools that fit your workflow. You don’t need to use ALL of these apps—just pick 2-3 to start and see which ones make the biggest impact on your daily routine.

Do you use any productivity apps that helps you stay organized? Drop it in the comments! 👇